Improper preparation of bid documents will not only become invalid bids, but also easily lead to bid abandonment. If there are less than three suppliers meeting professional conditions or substantially responding to the bidding documents, the bid shall be abandoned. More importantly, the bid documents are the main basis for bid evalsuation, which is the key element related to whether the bidder can win the bid. Based on the failure lessons of some bidders in making bids, bidders must pay enough attention to the following five aspects in the process of making bids.

What mistakes are easy to make when preparing bidding documents?

Make no mistake in "instructions to bidders"

"Instructions to bidders" is a written description of specific precautions that the tenderee reminds the bidder to answer comprehensively and correctly in the bid. It is indispensable in the bid document. Therefore, when preparing the bid, the bidder must carefully fill in or submit the specified contents and materials. If a bidder participates in the bid at one time, the "recent three years" is understood as "recent years" "Successful transaction business record" is understood as "successful development record of internal organization", so that the formed bid violates the "instructions to bidders" and becomes a piece of waste paper.

"Substantive requirements" shall not be omitted

Bidding law, government procurement law, measures for the administration of bidding for government purchased goods and services And other laws and regulations stipulate that the bidding document shall respond to the substantive requirements and conditions put forward in the bidding document. This means that as long as the bidder misses a substantive requirement in the bidding document and fails to respond, it will become an invalid bid. If a bidding document stipulates that the bidder must meet five conditions. If bidder a misses a substantive requirement in the bidding document In response to the requirement that "if the bidding goods have business license requirements, the bidder must have business license for the goods"; if bidder B omits to respond to the requirement that "the bidder must obtain authorization documents for the equipment manufacturer", bidder a and bidder B will be eliminated due to "omission".

Don't ignore the "important part"

"Letter of bid", "project implementation plan", "technical measures" and "after-sales service commitment" are all important parts of the bid, and also a specific manifestation of whether the bidder has competitive strength. If the bidder is satisfied with these "important parts" If the bidder does not pay attention to it or make a serious, detailed and perfect expression, it will lose points in commercial bid, technical bid, reputation bid and so on, and finally lose the list.

For example, if the bidder does not pay attention to writing the "letter of bid", the "value" of the company will not be fully reflected in the "letter of bid", the performance of the company will not be fully expressed, and even the important awards (provincial award, municipal award, Luban Award, etc.) and large-scale important projects undertaken will be included in the "letter of bid" For example, some bidders do not pay attention to the "technical measures" and ignore the detailed introduction of the resumes and achievements of the project leaders and main technicians to be dispatched and the names of excellent equipment to be used in the project, resulting in low scores in these aspects.

Don't be careless about "small projects"

When preparing the tender, some items are very small and easy to do, but a little carelessness will affect the overall situation and lead to the loss of the whole. These small items are mainly:

① The bid is not sealed in accordance with the relevant requirements of the bidding documents;

② If it is not fully stamped with the seal of the legal person or authorized person, such as not signing and stamping on each page of the bid, not signing and stamping next to all important summary bid prices, or not putting the power of attorney in the bid;

③ The name of the bidder's unit or legal person is inconsistent with the registration license;

④ Failing to fill in the legal registered address on the tender;

⑤ The bid security is not paid within the specified time;

⑥ The attachments of the bid are incomplete, such as missing pages of design drawings, missing items in relevant forms, etc;

⑦ The handwriting of the tender is incorrect and illegible;

⑧ The bidding document is not bound neatly, or there is no table of contents or page number on the bidding document, or the documents are bound upside down.

Don't despise "joint production"

In the actual bidding procurement, sometimes more than two suppliers form a bidding consortium and bid as one bidder. In this way, the bidding document needs the cooperation of several suppliers. Any party participating in the joint production can not be despised. If everyone takes a negative attitude, it will happen that you follow him, he follows you, and everyone is not serious and responsible So as to form an invalid subject matter.

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For example, in a large-scale project bidding, nine suppliers formed a consortium to bid. Because everyone did not pay attention to the preparation of bids, no party asked whether the other parties met the "conditions specified in paragraph 1 of Article 22 of the government procurement law" stipulated in Article 34 of the administrative measures, that is: "Have the ability to bear civil liability independently" As a result, after the tender was sent out, it was reported and verified that one party did not have the ability to bear civil liability independently, and its legal person qualification certificate was rented, so that the joint tender became invalid. Therefore, all parties to the consortium must not despise the joint production of the tender, and must first verify whether all parties have the tender qualification when making it In addition, if the purchaser specifies the specific conditions of the bidder according to the special requirements of the procurement project, at least one of the parties to the consortium meets the specific conditions specified by the purchaser; secondly, the parties to the consortium shall sign a joint bidding agreement to clearly stipulate the work and corresponding responsibilities of the parties to the consortium, especially the amount of economic responsibility that the responsible person should bear if something goes wrong Thirdly, after the bid is made, in addition to the leader's careful review, it is also necessary to specify party 1-2 for review, and do not forget to submit the joint bidding agreement to the bidding procurement unit as an annex to the bid.